Use Our Facilities
Community Room & Other Meeting Room Reservations
The meeting rooms of the Oklahoma City Community Foundation are available for charitable organizations associated with the Community Foundation to utilize for meetings and educational presentations. These rooms are appropriate for business meetings of boards or committees, short-duration training and presentation sessions and small receptions for awareness-building or networking.
Meeting Rooms at the Community Foundation
Click room link below for diagram / max occupancy.
Hidden first accordion
Community Room
Conference room includes:
- Sixty-inch round tables (and/or rectangular tables as needed)
- Capacity for 100
- A/V capabilities
- Microphone (podium, wired), lapel (wireless), handheld (wireless)
- Speakerphone available upon special request
- Zoom accessible
- Food service allowed
Redbud Room (hidden)
Training Room includes:
- Small eight foot tables
- Capacity for 36 guests
- A/V capabilities
- No Zoom support provided
- No food service allowed
Oklahoma Room
Board Room includes:
- Wide nine-foot tables
- Capacity for 28 guests
- A/V capabilities
- Zoom accessible
- Food service allowed
Rose Rock Room
Board Room includes:
- Narrow eight-foot tables
- Capacity for 14 guests
- A/V capabilities
- No Zoom support provided
- Food service allowed
Availability
- Rooms can be reserved between 9 a.m.– 4:30 p.m. Monday-Friday.
- Organizations are asked to keep their functions to a maximum of three hours between 9 a.m.– 4:30 p.m. Monday-Friday.
Setup and Cleanup
- Guests are responsible for room setup and must return the space to its original configuration upon departure including placing all trash in the bins provided, cleaning table tops/chairs, etc.
- No alcohol may be served without a special approval from OCCF. — Licensed Caterers: See caterer policy below.
Parking
- Guests may park in the lot east of the main building or street parking along Broadway. See parking map here.
- The lot directly next to the building is reserved for Community Foundation trustees, donors and staff members 8:30 a.m. – 5 p.m. Monday-Friday.
Audio Video
- Each audio/video room provides you with a wireless keyboard and wireless mouse, as well as a handheld presentation control device / laser pointer for your organizational use.
- Zoom accessible only in Oklahoma and Community rooms.
- If you have presentations or other electronic documents you intend to use, we request that you send them to us in advance so they can be pre-screened / scanned for viruses.
- We ask for three days’ advanced notice. Please attach any related documents to the request room form.
Request Forms
- Organizations interested in using one of our spaces, must complete a request form and submit it to the Community Foundation.
- Requests will be considered on a weekly basis and may not be confirmed more than 90 days prior to event.
Fees
Organizations with OCCF Endowment Funds
- Events hosted with or without food served Monday-Friday between 9 a.m. – 4:30 p.m.
- No fee required.
- Additional fees for security and A/V uses may be charged if required.
Organizations without OCCF Endowment Funds
- A non-refundable deposit of $50 is required to reserve the room—this deposit will be applied to any further charges to be billed.
- Events hosted with or without food served Monday-Friday between 9 a.m.– 4:30 p.m.: $150 fee (minus deposit); two hours maximum.
- Does not include kitchen use. Three hours maximum.
- Events hosted in the Community Room with food requiring use of the Catering Kitchen: $50 extra fee.
- Additional fees for security and A/V uses may be charged if required.
*The Community Foundation is a non-smoking facility. It is not permitted in the building, parking lot or grounds.
